Internal Directory Policy

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The Find Me Alive (FMA) Internal Directory is a secure, internal resource designed to support emergency response and missing person recovery efforts. Because the directory contains sensitive information about users, emergency contacts, and essential public resources, it is strictly controlled and accessible only to authorized members of the Find Me Alive team.

This Internal Directory Policy outlines what the directory is, how it is used, who can access it, and the safeguards in place to ensure its responsible and ethical operation.

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Purpose of the Internal Directory

The Internal Directory exists to:

• Support Recovery Efforts – Provide quick access to critical information when a person goes missing.

• Centralize Resources – Maintain a reliable directory of law enforcement, fire stations, emergency services, and other essential contacts across regions.

• Coordinate Response – Enable FMA staff and contractors to work efficiently with local authorities and trusted partners during emergencies.

• Protect Sensitive Information – Ensure that user data and resource lists are only accessed for legitimate, authorized purposes.

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Information Contained in the Directory

The directory may include:

• Emergency Service Contacts – Local police stations, fire departments, hospitals, and other first responders across different regions.

• User Information (As Needed) – Relevant data from users’ Missing Person Kits or recordings, accessible only when a missing person case is active.

• Authorized Contractors/Partners – Contact information for vetted FMA contractors who provide specialized support (e.g., drones, security, outreach).

• Search & Rescue Resources – Information about organizations and networks that may be mobilized in recovery efforts.

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Access and Use

• Authorized Personnel Only
  Access is limited to verified FMA staff, contractors, and emergency responders working directly on a case.

• Restricted Situations
  The directory may only be accessed when a person has been reported missing or when preparing for confirmed outreach activities related to public safety.

• Prohibited Uses
  The directory may not be used for solicitation, marketing, personal communication, or any non-emergency purpose.

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Privacy and Security Safeguards

• Confidential Access
  Access is granted on a need-to-know basis and is logged for accountability.

• Encryption and Storage
  All directory data is securely stored, encrypted, and regularly updated.

• Audit Trails
  Every access or modification is tracked to ensure that the directory is used only for authorized purposes.

• Data Minimization
  Only the minimum necessary information is included to support emergency response.

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User Privacy

• Consent-Based Access
  Information from a user’s account or Missing Person Kit will only be used when necessary for recovery efforts, in compliance with the Data Privacy Policy.

• No Unnecessary Sharing
  Directory information will not be shared with outside parties unless required by law or as part of an active missing person case.

• Confidentiality Agreements
  All personnel with access must sign and comply with confidentiality agreements to protect user data.

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Oversight and Accountability

• Internal Review
  Access to the Internal Directory is monitored and reviewed regularly by FMA leadership.

• Violation Consequences
  Misuse of the directory may result in disciplinary action, termination of contracts, and legal consequences where applicable.

• Continuous Improvement
  The directory is reviewed and updated regularly to maintain accuracy, security, and compliance with evolving best practices.

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Our Commitment

The Find Me Alive Internal Directory is a powerful resource for emergency response, but it carries with it great responsibility. By enforcing strict access controls, maintaining security safeguards, and using the directory only for its intended purpose, FMA ensures that this tool strengthens our mission without compromising the privacy or trust of the communities we serve.

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